Digital Transformation: How and Why

Digital Transformation

The trend of digital transformation has engulfed the business-world by storm. Automation and digitalising one’s workflows has become a must in this economic climate. This is because new technologies have adapted to the point where they are of vital importance in helping a business run efficiently and more productively.

Oxford Economics notes that 80 percent of small and medium sized businesses say that digital transformation is a core business goal and crucial to the survival of the company . Investing in new technologies has proved to help companies and employees become more productive – what once took 5 hours, now takes 20 minutes.

Digital transformation is not as complicated as one might think. At its core, it is employing new technologies to fundamentally change a business, ensuring it remains a dominant force in its industry. This can be as simple as using software to automate routine tasks, integrating business systems and using multiple devices to access or upload information.

This may seem like a lot to change, but digital transformation has 4 key benefits:

1.Innovation means increased revenue and cost-effectiveness

Software that focuses on print is where the most money can be saved. With less money spent on paper, you can re-allocate this budget elsewhere. Moreover, by turning towards a more digital work process, you eliminate the risk of lost documents, which according to Gartner Group costs $120 to misplace, and $220 to reproduce . Not only this, but employers can implement print rules which can restrict certain actions, such as printing in colour or account allocation, allowing you to save costs and redirect the money to areas that need it more.

Analytics also allows management to make well-informed business decisions in sectors of their business due to the transparency of software. These can also show staff productivity, report on processes in order to help your business improve in certain areas.

2.Better workflows and systems

The aim of digital transformation is to introduce software and automation to streamline workflows. What this means for you, is that instead of manually forwarding or printing files to give to the next person in the workflow process, files can be sent at the click of a button. To ensure the person receives the file, pop-up or email notifications appear when a file arrives to you. The elimination of paper, and time-saved means you save money on paper and paper waste, and your employees can get more done.


Speaking of time saved, automation software helps employees reduce time spent on manual data entry. With this also comes the reduction of errors and the ability to do jobs such as batch scanning in a more time-effective way.

Software like Scannervision can take a series of documents and file them into a central repository of your choice. This means instead of your employee scanning and filing a document one by one, they can spend time on other tasks while the software does it for them.

4.Document and data management

Centralising important business content, securely, is crucial to a business. Content management can help store documents in a secure location, and deliver relevant information to you no matter where you are, when you need it. Approximately $14,000 of productivity is lost per worker per year due to their inability to find necessary data (Technology Centre). Solutions nowadays allow for secure viewing of files from any device, digital signatures and the ability to route, scan and upload captured files to a digital repository of your choice. Never be limited by location or device again.

Digital transformation is the key to helping your business stay ahead of the curve, but you don’t have to do it alone. B2B Technologies has reputable account managers who can act as your digital guides, tailoring our solutions to suit your needs. For more information visit our website or contact us:

Date: April 17, 2023
Reading Time: 5-6 minutes
Written By: B2B Technologies


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